Owner Information


2023 Meetings

February 23, 2023  @ 9:30 AM Board Meeting

February 24, 2023  @ 9:30 AM Homeowners Meeting

Check-in will begin at 9AM


Location -  Kualapuu Recreational Center

1 Uwao St

  Ho'olehua, HI

  

We are going to try a new venue for this meeting.  The Maunaloa Community Center has very poor acoustics, so we're going to try

the Recreational Center at Ho'olehua instead, which is behind Cook House.  


The location has acoustic tiles in the ceiling and the internet is much stronger at this location, which will be a plus if our by-laws can be changed to allow online meetings.  It's a little further to drive, but we hope it will be worth the drive.


Craig & Jeff’s term in office will be complete, since they were voted in during the 2021 Homeowners Meeting.  Phil has decided not to run for re-election.  So if you are interested in being part of the board, please contact any board member, or be nominated on the floor at the Homeowners Meeting.


AOAO Potluck

Friday, February 24th @ 5:30 PM


The Homeowner's Association will provide the meat

and non-alcoholic beverages.  Please bring a dish to share and a lawn chair.


Please RSVP on this Link, so we can have a have enough for everyone.


By-Law Amendments

Aloha Kepuhi Beach Homeowners,

 

The Bylaws committee has finished their work and would like homeowner input. 

Click here to see detailed changes proposed and approved by the committee. 


Below are the 5 topics we tackled.

 

1) Allow for Electronic Meetings

2) Allowing DocuSign for proxies

3) Removing all references to the Sheraton in the Managing Agent section.

4) Increase the travel reimbursement for Board members.

5) Increase the amount the Board can spend on projects from $3000 to $50,000 without taking it to the homeowners for a vote.  (Our attorney suggested this dollar value)

 

We look forward to discussing these amendments with you at the Meetings in February.

 

Phil Burress

Craig Rous

Joyce Moss

Dale Matlock

Jeff Kent


Landscaping Committee:


Aloha Fellow Kepuhi Owners!

As you are probably aware, per the last newsletter, the current board has implemented the formation of

a landscaping committee in order to assist our manager, Doug Harms, and crew in identifying and

implementing landscape improvements. I have been asked to chair this committee and happily agreed.

As a warm up and effort to better understand the current condition and needs here at Kepuhi, you may

see a few committee members doing some cleanup around the complex. This will not be typical of the

committee’s activities, so if you’re interested in serving….don’t worry! First we will be doing some

groundwork in identifying current standards, availability and appropriateness of plants, watering needs,

workload effects, costs and other issues. We will be seeking owner input along the way, and will make

every effort to address whatever ideas and concerns you may have.

Once we have done the legwork we will be making prioritized recommendations to the board and it will

then be decided by them as to how these will be implemented. There are many things to be considered

and we already know that in a complex this large we will not be able to please everyone…so please be

patient with us.

If you would like to serve on this committee, please contact me, Sue Hoidal at 360-305-9006.

Mahalo,

Your Landscaping Committee

Aloha Kepuhi Beach Resort Owners. 


I have decided not to run for re-election to the Board. Many of the reasons I ran for the board have been accomplished. Among some of those, we fixed the water pressure problems, irrigation system and provided better equipment for the staff. We have improved staff relations that reduces staff turnover. We were more transparency and opened better communications with owners. I want to thank my fellow board members and owners for allowing me to serve you. Vickie and I have 6 children, 12 grandchildren and 14 great grandchildren. We love to travel, boat and spend time with our family. Family is first and my time is limited. If the new board would like me to continue helping with the grounds I will volunteer to do what I can. MAKE NO MISTAKE, I am committed to continuing to make our Resort the best it can be and a lot of work remains to be done. For that reason I would appreciate your Proxie if you can't make the February 23rd & 24th meetings. I will continue to serve you as President until the end of the February 24th Homeowners Meeting. If anyone is interested in running for the Board please contact me or one of the other Board members. Mahalo, Phil


Molokai Water Plan

Please check out the following sites to read the latest updates about the Molokai Island Water Use Developments


West Molokai Association

The West Molokai Association, is an association for everyone on the west end.  The Cost per household is $50 a year.  For more information check out their website.

Information for your Guests:

Policy's and Rules to provide to your Guests:

House Rules.

Lanai Policy

Guest Information < - Printable

The Guest Information  page has additional Information, please share it with your guests.

Keys for Emergencies

All Owners are requested to supply the Resort Manager with a key to their unit (for emergency access) that will be kept under lock and key. If no key is provided and an emergency arises, access will be gained by whatever means necessary and the Owner will assume responsibility for all costs. 


All Owners are requested to supply the Resort Manager with Keys to their Automobile when left in in-active Parking.

Pest Control

Pest control will be conducted on the last two (2) Tuesdays of every month (with the exception of holidays) allowing us to treat the entire property every month between the hours of 9:00am to 2:00pm.

2nd from the last Tuesday of every month:


Last Tuesday of every month:


The apartment and surrounding area will be treated by one of our crew members and accompanied by the Resort Manager or Security. This also includes refilling rodent bait stations around the property.

Provide a key for your unit to the resort manager. Having your access code is ok, but a key would be easier for the staff. If the staff does not have a way to access a condo unit or cottage, the owner will be required to submit a paid pest control invoice prior to the end of each month starting January 2023. You will be able to submit the pest control invoices on our website on the online forms page. However, it would be much easier to manage pest control with key access for the management.

Sunshades

In order to keep the resort looking uniform, the board has approved exterior roll-up sunshades are allowed to be used on lanais. 

The approved Product is made by  Coolaroo , in the color,  Walnut.

All shades must be the roller shade type with the hand crank capability for a convenient cordless operation.

When the lanai is not being used sunshades must be rolled up neatly. Sunshades must be kept in good physical condition at all times. Upper units should install sunshades so they are hidden by the overhang of the roof line when rolled up. Lower units must install them on the front-most beam of the lanai ceiling. 

Louvers

The Association will pay 50% for the wood/materials and contract the installation for new wooden louvers.    The mechanisms are the sole responsibility of the Homeowner.

The purchase and installation cost for Glass Louvers  is solely the homeowners responsibility.  The board will approve Glass Louvers manufactured by Breezeway

Glass Louvers Policy



Complex Mailing Address

MAIL: 

The resort will not accept your personal mail. Please have your mail sent c/o General Delivery at either the Maunaloa or Kaunakakai Post Offices, or, obtain a Post Office box at either location for your use and that of your renter’s. There may be a considerable waiting list.

To ship personal items to your condo unit:

UPS and  FedEX ship directly to your unit, use the following address:

Your Name

252  Kepuhi Place  (your unit #)

Kepuhi Beach Resort

Maunaloa, HI 96770


For US Mail:

Your Name

c/o General Delivery

Kepuhi Beach Resort

Maunaloa, HI 96770


The Address Joyce has had success with for Amazon is:


50 Kepuhi Beach Resort Unit#

Unit # General Delivery

Maunaloa, HI 96770



Packages received at the AOAO office will not be delivered. Please inform renters/guests to NOT have mail and/or packages delivered to the AOAO Office.

Complex By-Law/Founding Documents Topics:

How the Complex Units Numbers are assigned

Have you ever wondered how the county assigned our unit number for our complex?   How Unit 2185’s county unit number is 16B11, me too. So here’s what I’ve found out from our Founding documents.


There are three building types in our Complex:


The Building Type is the third Number in the county numbering system. example - 16B11



So now that you know that, why don’t the building numbers line up.  Well, the county, started at Cottage one and then circled the complex.  The Building Number is the first two digits in the county numbering system.  16B11 


County Building # KBR Building #

01 1

02 2

03 3

04 24

05 25

06 4

07 5

08 6

09 7

10 8

                 11 23

                 12 22

                 13 21

14     20

15     19

16     18

17     17

18     16

19     15

20     14

21     13


Now how do we number the last two numbers (16B11 ), well that’s done in the B buildings where the lower level units are 1 - 6 and the upper units are 7 -12.   The same applies for the A Buildings, the lower level units are 1-4 and the upper units are 5-8.


Now in all their wisdom, the Storage Lockers are assigned by KBR Building Number and then ABCD going from left to right, rather than right to left like the units are numbered.  I've heard, but have not verified that the Storage Lockers were originally used by the maids to store there equipment and linens.


Weighted Voting

Weighted Voting: 


How are the HOA fees set up, why do the Cottage and One Bedrooms pay more than the Studios. The answer lies in the amount of voting power the units have.


Type #Units Vote   Total Common Interest

A - Studio 24 .6 14.4

A - One Bedroom 24 .8 19.2

B - Studio   84   .6   50.4

C - One Bedroom    16 _______1 ________ 16__

148 100%


HOA fees are directly proportional to the amount of voting power a unit has.


Due to the recent increase in Homeowners Fees it’s been brought up that the fee’s, and I suppose voting powers should be figured by unit square footage, because the upper studio units that have added loft bedrooms are not paying enough in the opinion of some owners.  However, in all fairness, the lofted units should then have an additional voting percentage as well and the lower studio percentage would have to be reduced to stay within 100 votes total.


We believe that there are 40 units that have a bed in the lofted area, there are 56 units that have permanent stairs to a second level in the unit, not sure what the second level is used for.  Does any unit that has a loft need to pay for that square footage even if it’s not a bedroom area?


A change to square footage would require a Founding Documents Change, which I’m told is a very difficult change and rather costly thing to do.


So what’s another idea to make HOA fees more fair is to have fee’s based on the amount of time the unit is occupied.  A large portion of our budget is utilities and the units that are occupied more use more electric, water and propane.  That would require Homeowners to report unit occupancy.  Unit occupancy would be very helpful to know when trying to figure things like water, electric and propane bill fluctuations.  Our complex was built like a Hotel, so there is currently no way to meter each unit without spending a significant amount of money to change our basic infrastructure.


There could be lots of ways to try to make HOA fees more fair, but as you can see it gets all very complicated very fast.   Enforcing our House Rules, Renovations rules and whatnot gets complicated very fast.  The goal of our current board is to try our best to apply the same rules to every homeowner.  We encourage your thoughts and hope that in the future you will consider running for the board and continue to improve the great complex we are all a part of.