Renovation Process

Renovation Procedures –

We are pleased that you have chosen to upgrade your unit. 

If the project involves penetration of a load bearing or exterior wall, or the creation of additional floor space, a copy of each required permit must be provided to the Board prior to construction.  Plumbing, electrical and lofts are the items requiring a permit.  Here is the Maui County Permit Office Website and the local building inspector is Anthony Fukuoka his phone number is (808) 553-4165.  Your contractor should know the procedures for submission of plans and how to handle the permit process. 

In Order to start the Approval Process the following documents must be submitted to 

the Board:

• Schematic drawing of your unit diagramming all remodeling/renovation plans 

• Detailed letter explaining your intent

• Request for Remodel form

• Before Photos

• Required Permits from Maui County 

Upon acceptance of your plans, the Board will provide a written response of approval allowing you to begin your renovation, do not begin any physical work until you have board approval and the necessary permits from the County.  Please refer to the Renovations Rules below so you are not surprised.

Please be aware that each condo does not have a separate water shut off valve, so you must schedule with the Resort Manager and your neighbors before turning the water off.

Types of Renovations:

Lofts:

New restrictions have been put in place by the county which frowns on lofts used for a living space, with the Fire Code being a factor. It seems that smaller lofts for storage ONLY could be approved. However, condo owner or contractor should contact: Anthony Fukuoka, Molokai Building Inspector, (808) 553-4165 for information on submission of a formal request for inspection & approval, after which the Board should be presented with remodel plans. 

Washer & Dryers:

No rule governing washer/dryer installation as long as plumbing/electrical permits are obtained and signed off and the Board approves your plans.   Sound abatement should be a consideration.   Dryer may not vent out of the roof, and placement needs to be approved by the Board.

Dishwashers:

No rule forbidding dishwasher installation, as long as it is installed with proper plumbing permits and is signed off properly and the Board approves your plans. Sound abatement should be a consideration. 

Installing a Shower to Replace the tub:

No rule forbidding shower installation, as long as it is installed with proper plumbing permits and is signed off properly by the building Inspector and the Board approves your plans.

Screen Doors:

The only official screen door approved is by the manufacturer,  Wizard. https://www.wizardscreens.com/locations/ This screen door has the same appearance as the previously used, but no longer in business Eclipse manufacturer. All screen doors must be ordered in brown.    The magnetic screens are not on the list, not lending a consistent look for the buildings, and they tend to look a bit funky. No rules govern lanai screen doors, EXCEPT that they be INSIDE the condo and not outside the sliding doors.

Door Knobs:

No rules for doorknobs.  We have encouraged owners to match the original hardware.  

Doors & Jambs – 

The front entry door, door jamb, door stop and casing may be replaced as requested by an owner, provided the Property Manager has inspected the door and adjoining materials and confirmed the door needs to be replaced.  

The homeowner will assume 100% of the material and labor replacement costs and upon receipt of your expenses,  Kepuhi Beach Resort AOAO will reimburse the owner for 40% of those costs.  

The door hardware (hinges, door knob and locking mechanisms) may be replaced as the owner wishes, at their cost.  

If it is determined that the door only needs to be resurfaced, the Kepuhi Beach painter will, within his already scheduled duties, refinish the door by stripping old paint, sanding and applying primer, before coating it with our new durable paint.  

Flooring:

When installing new flooring in upper units, an adequate sound barrier must be installed, especially for tile floors (inside and outside, on lanai). Installation of other types of floor coverings with a sound barrier would be a welcome addition to show respect for occupants of contiguous units who can be subjected to noises emanating from above or next door.   

Louvers:

The louver mechanisms are the sole responsibility of the Homeowner.

The Association will pay 50% for the wood/materials and contract the installation for new wooden louvers.    

The purchase and installation cost for Glass Louvers  is solely the homeowners responsibility.  The board will approve Glass Louvers manufactured by Breezeway

Glass Louvers Policy

Exterior Screens:

Exterior screens will be permitted after propery applicatin is made and approved by the Board.  Any exterior screens are the responsibility of the owner to maintain.

Exterior Screen Policy

Renovation Rules:

We ask that you and your Contractor comply with all rules listed below. It will be your responsibility to see that your Contractor strictly adheres to all rules. The rules were put in place to protect our property and ensure that disturbance to your neighbors is kept to a minimum during the construction/remodeling phase.

1. No driving over the walkways, sidewalks, or on “greenbelts,” etc. This is strictly prohibited as it breaks sprinkler heads and damages the lawn. A vehicle pass may be obtained from the Property Manager (or an approved staff member) for unique circumstances. This pass must be signed by the Property Manager and placed in clear view inside the windshield and will be permitted for no more than one day.

2. Any work that causes noise (drills, hammering, etc.) is to be conducted between 9am and 5pm ONLY.

3. No noise AT ALL on Saturdays, Sundays and Holidays.

4. Radios must be kept at a low volume and only operated within the interior of the unit, so as not to disturb any other owners or guests. If there is a complaint, the use of the radio must be discontinued.

5. Temporary storage of construction materials on the lanais may not exceed 30 days.

6. Thorough clean up is required at the end of each day.

7. Crush ALL cardboard before placing in the dumpster. This is to be only small boxes that have been broken down. ALL other constructional refuse is to be taken to the landfill.

8. Under no circumstances is an Owner or Contractor to solicit the services of our working crew/staff during posted working hours.

9. The Board has approved the following sanctions:

   • 1st offense $250

   • 2nd offense $500

10. Should you hire a contractor who has violated the house by-laws, we will disclose the history of his infractions, if known, when we send you the Board’s stamp of approval to begin your renovation. You may then hire him/her with an educated risk. Subsequent violations made by this same Contractor will result in a fine of $250 for the 1st offense while on your job with subsequent fines imposed as deemed necessary. It is the responsibility of the Homeowner to inform their Contractor of these rules and provide him/her with a copy of the Contractor’s Letter from this site. Any violations made by the Contractor will be the financial burden of the Homeowner. Thank you in advance for your compliance

11. Your Kepuhi Beach Resort Board Fines for Failure to Comply with Association Renovation Rules. If a Homeowner does not properly request permission from the Board, in writing, to renovate or make changes to their unit (i.e., adding a washer/dryer, changing/modifying cabinets, flooring, electrical, plumbing – ANYTHING except for painting or window coverings), there will be NO WARNING LETTER and they will be fined $250 immediately. Offending Owners will be ordered to cease work immediately and may not resume again until the Board has received the renovation plans and the Board responded with an approval letter. A Homeowner must receive approval IN WRITING by the Board before any work ensues. Ignorance is not an excuse.If an Owner finishes their renovation without making the Board aware of their plans and obtaining written approval from the Board, they will be fined $500, payable immediately or legal procedures will be initiated. This will be a no tolerance policy. Upon notifying the Board of your wishes to renovate, a Board Member will email letters to you and your Contractor with additional rules to follow.Had the Owner gone through proper channels, they would automatically have received a copy of the above policy. These policies have been made public at Homeowner’s Meetings and reiterated in the typed minutes of the Homeowner’s Meetings and mailed to all Owners.
    Be sure to submit your proposed project in writing (via email or mail) to get board approval before you remodel. A Homeowner must request permission in writing to renovate or make changes to their unit (i.e., adding a washer/dryer, changing/modifying cabinets, flooring, electrical, plumbing – ANYTHING, except for painting or window coverings). Failure to comply will result in a $250 fine. Offending Owners will be ordered to cease work immediately and may not resume work until the Board has received the renovation plans and has responded with an approval – in writing. Ignorance is not an excuse.

Fines for Failure to Comply with Association Renovation Rules

If a Homeowner does not properly request permission from the Board, in writing, to renovate or make changes to their unit (i.e., adding a washer/dryer, changing/modifying cabinets, flooring, electrical, plumbing – ANYTHING except for painting or window coverings), there will be NO WARNING LETTER and they will be fined $250 immediately.

 Offending Owner’s will be ordered to cease work immediately and may not resume again until the Board has received the renovation plans and the Board responded with an approval letter. A Homeowner must receive approval IN WRITING by the Board before any work ensues. Ignorance is not an excuse.If an Owner finishes their renovation without making the Board aware of their plans and obtaining written approval from the Board, they will be fined $500, payable immediately or legal procedures will be initiated. 

This will be a no tolerance policy. Upon notifying the Board of your wishes to renovate, a Board Member will email letters to you and your Contractor with additional rules to follow.Had the Owner gone through proper channels, they would automatically have received a copy of the above policy. These policies have been made public at Homeowner’s Meetings and reiterated in the typed minutes of the Homeowner’s Meetings and mailed to all Owners.

Be sure to submit your proposed project in writing (via email or mail) to the Board to get board approval before you remodel. A Homeowner must request permission in writing to renovate or make changes to their unit (i.e., adding a washer/dryer, changing/modifying cabinets, flooring, electrical, plumbing – ANYTHING, except for painting or window coverings). Failure to comply will result in a $250 fine. Offending Owners will be ordered to cease work immediately and may not resume work until the Board has received the renovation plans and has responded with an approval – in writing. Ignorance is not an excuse.

The Resort Property Manager maintains a list of local contractors who are capable of performing renovations however, neither the Property Manager nor the Kepuhi Beach Resort AOAO will warranty the work done by private contractors. 

Renovation Documents: